Sharing

For image and document files, you can open the “Export Options” window to find more conversion options. For video files, you will see an option instead for the Advanced Editor, which allows you to trim the video content, as well as convert it to different formats.

The Asset Modal view will allow you to share and download the archived content directly from the summary view. Pressing the “Download” icon or pressing Download in the lower right corner of the asset modal will allow you to download the archived item.

You can share archived items directly with other users on your system, or with the public. AMS will generate the links for sharing. 

Note: Depending on your company’s policies, public sharing may be disabled.

To share an archived item with a Share Link:

1. Select the items that you want to share.
2. In the Bulk Actions Toolbar that appears, select the “Share” button.
3. In the pop-up window, a “Public Share Link” window will appear to allow you to set your sharing preferences.

1. Enter the title of the page for the “Share Link Name.” This is the title that will appear for users clicking the Shared Link.
2. Copy the Share Link URL. You can press the “Copy” button, which will automatically copy the link to your clipboard.
3. If you click the “More Options” button, you can further customize the link.
   1. You can make the link private. This will ensure that only users with access to AMS can open the link. Note: The “require email address to access” option will automatically disappear if you select this, as this requires someone to be logged in to AMS.
   2. By toggling the “Require email address to access” option, you can restrict the Share Link to users who have email addresses associated with the Brandfolder platform.
   3. You can prevent shared items from being downloaded by toggling “Disable download functionality (view only mode).”
   4. You can set the Share Link to expire at a specific date/time by toggling the “Expire link” option.
   5. You can set alerts for items that are viewed or downloaded by toggling “Notify me of updates to Share Link.”